Faculty of Health Sciences/Graduate School of Health Sciences/Department of Health Sciences, School of Medicine, Hokkaido University

Master’s Course Application Guidelines

Master’s Course Application Guidelines (PDF)

Master’s Course Application Guidelines

Division and Openings

  • Division of Health Sciences:
    40 students in total for the Master’s Course of Health Sciences and the Master’s Course of Nursing
  1. The 40 spaces available for each course include those for the special selection for adults and international students.
  2. Before applying, the applicant should consult with an instructor in his/her preferred field of research (see pages 14–17) regarding his/her research topic.

Course and Subject Clusters (Fields)

Division Course Subject Cluster
(Field of Education and Research)
Division of Health Sciences Master’s Course of Health Sciences Biomedical Science & Engineering
Medical Laboratory Science
Rehabilitation
Health Research Studies
Master’s Course of Nursing Nursing Science
Advanced Public Health Nursing
Advanced Midwifery
Advanced Practice Nursing

Application Qualifications

General Selection

Applicants must fulfill one of the following:

  1. Individuals who have graduated or expect to graduate from a university by March 31, 2019
  2. Individuals who have been awarded a bachelor’s degree by the National Institution for Academic Degree and University Evaluation or who expect to be awarded such a degree by March 31, 2019
  3. Individuals who have completed or expect to complete 16 years of school education in a foreign country by March 31, 2019
  4. Individuals who have completed or expect to complete 16 years of school education of a foreign country by taking a correspondence course in Japan offered by a school of that foreign country by March 31, 2019
  5. Individuals who have completed a foreign university’s coursework at an educational institution in Japan that is positioned within the school education system of that foreign country as an educational body with a university course or who expect to complete such coursework by March 31, 2019(The completion of the coursework needs to be considered equivalent to the completion of 16 years of school education in that foreign country. In addition, the educational institution is required to be designated by the Japanese minister of education, culture, sports, science and technology.)
  6. Individuals who have received a degree equivalent to a bachelor’s degree from a university or a school in a foreign country (as stipulated in Article 11, Item 5, either which has been evaluated by a authority certified by the government of the country concerned or an authority concerned in regard to the overall performance of its education and research activities, or which has been separately designated by the Minister of Education, Sports, Science and Technology as an educational establishment equivalent to the above) upon completion of a program or a course of study requiring 3 or more years (including completion of a correspondence course of a foreign institute taken in Japan, and completion of a course of study designated in the preceding item at a foreign educational establishment within the public education system of the country concerned).
  7. Individuals who have completed a specialized course at a specialized training college on or after the date determined by the Japanese minister of education, culture, sports, science and technology or who expect to complete such a course by March 31, 2019 (The course is required to be designated by the minister.)
  8. Individuals designated by the minister of education, culture, sports, science and technology (1953 Notice No. 5, Ministry of Education, Science and Culture)
  9. Individuals who have attended a university for three years or more and are recognized by the Graduate School of Health Sciences as having earned the prescribed number of academic credits and achieved excellent grades
  10. Individuals who apply to one of the following (qualifications [a] through [c]) and are recognized by the Graduate School of Health Sciences as having earned the prescribed number of academic credits and achieved excellent grades:(a) Those who have completed 15 years of school education in a foreign country(b) Those who have completed 15 years of school education of a foreign country by taking a correspondence course in Japan offered by a school of that foreign country(c) Those who have completed a foreign university’s coursework at an educational institution in Japan that is positioned within the school education system of that foreign country as an educational body with a university course (The completion of the coursework needs to be considered equivalent to the completion of 15 years of school education in that foreign country. In addition, the educational institution is required to be designated by the Japanese minister of education, culture, sports, science and technology.)
  11. Individuals who are recognized by the Graduate School of Health Sciences as possessing the equivalent or greater academic skill as that of a university graduate based on an individualized admission qualification investigation and who will be 22 years of age or older as of March 31, 2019.
  12. To apply for the advanced public health nursing or advanced midwifery subject clusters, applicants seeking admission to the Master’s Course of Nursing must possess qualifications corresponding to any of numbers 1–11 above, as well as a nurse’s license. This includes applicants who expect to obtain a license by March 31, 2019.
  13. To apply for the advanced practice nursing subject cluster, applicants seeking admission to the Master’s Course of Nursing must possess qualifications corresponding to any of numbers 1–11 above, and also have three or more years of practical experience as a nurse.

Notes:

  1. The “individualized admission qualification investigation” in qualification (11) is carried out to assess the skills of those who are not qualified university graduates (e.g., those who have graduated from or completed programs at junior colleges, colleges of technology, specialized training colleges, various types of schools, and other educational institutions) based on their research history, practical experience, and so forth. Individuals who are recognized as possessing the equivalent or greater academic skill as that of a university graduate will be allowed to submit an application and take the entrance examination.
  2. Individuals applying under qualification (9), (10), or (11) must undergo a preliminary review of application qualifications and must therefore be deemed qualified to apply before submitting an application pursuant to section 9, “Preliminary Review of Application Qualifications” (page 8).

Special Selection for Adults

Individuals who meet one of the application qualifications ([1] through [13]) above for general selection; who will have two years or more (continuous or cumulative) of specialized and practical experience at a medical facility, health care facility, welfare facility, academic research institution, government agency, private company, or an equivalent organization as of April 2019; and who will continue to work there after admission are eligible for the special selection for adults. Adults who are admitted through this selection process can use the systems identified as “exceptions to educational methods” in Article 14 of the Standards for the Establishment of Graduate Schools, which are designed to make it easier for working adults to pursue a graduate school education.

  • If you would like the provisions of Article 14 applied to your application for admission as described above, please indicate it by drawing a circle in the section asking about this in the application form.
  • Please note, however, that Article 14 is not applicable to training programs and classes on supervised individual study of nursing practices held for the advanced public health nursing, advanced midwifery, and advanced practice nursing subject clusters of the Master’s Course of Nursing.

Reference:
Article 14 of the Standards for the Establishment of Graduate Schools (excerpt from the ordinance of the Ministry of Education, Science and Culture No. 28 of 1974)
Article 14: In a graduate school program, those with special educational needs may, if deemed necessary, be offered classes, research guidance, or other appropriate educational services at night, during specified hours/periods, or at other suitable times.

Special Selection for International Students

Individuals must meet one of the application qualifications ([3] through [6] or [10] or [11]) above.

  • Those hoping to receive a Japanese government grant (a scholarship of the Ministry of Education, Culture, Sports, Science and Technology [MEXT]): If an applicant’s Japanese government (MEXT) scholarship application requires that he/she provide a letter of acceptance, the applicant must directly ask a professor in his/her preferred field of research for acceptance and, upon receiving that professor’s informal approval, must ask that professor to complete a letter of acceptance.
  • Those planning to fund their education privately: The applicant must obtain a letter of recommendation from his/her accepting professor in his/her preferred field of research.

Application Procedures

(1) Application Period

July 9 (Mon.) through 13 (Fri.), 2018, until 5:00 p.m.
Hours: 8:30 a.m. to 5:00 p.m., weekdays

(If you send your application by postal mail, be sure to use expedited registered mail. Applications must be received by the deadline indicated.)

Application Method for the Special Selection for International Students

(a) Online Application
  1. Visit the online application, Web site of Hokkaido University’s.Notes:
    1. Review the instructions and notes before proceeding.2. The online application process requires a printer for printing out the necessary forms and an e-mail address to which the application and examination fee payment confirmation messages can be sent. Be sure to have a printer and e-mail address ready in advance (cell phone e-mail addresses are not valid).
  2. Follow the on-screen instructions to select and enter the necessary information.
  3. When you finish entering all of the necessary information, an application completion confirmation message will be sent to your registered e-mail address.
(b) Examination Fee Payment

(Japanese-goverment-funded international students are exempt from this fee.)

  1. Make your payment in accordance with the instructions on the payment procedures screen shown after you complete the online application process.
    Use one of the following two methods to make your payment.A. Payment by credit card
    Enter your credit card number, expiration date, cardholder’s name, and security code.B. Pay-easy (bank ATM, Japan Post Bank ATM, and online banking), convenience store, Japan Net Bank, or Rakuten Bank payment[Pay-easy]
    Make a note of the payment code, application number, and confirmation number issued after you select your preferred payment institution, and take that information with you when you make your payment at a Pay-easy-compatible ATM.[Convenience store]
    Make a note of the application number and confirmation number or payment number issued after you select your preferred payment institution, and take that information with you when you make your payment at a convenience store. (Payments can be made at Lawson, Family Mart, Circle K Sunkus, Ministop, and Daily Yamazaki.)[Japan Net Bank or Rakuten Bank]
    Follow the instructions shown on the screen.C. Payments via the China Union Pay network ”China Pay”
    Pay by inputting your account number, expiration date, password, and other information required, using the respective bank’s payment screens.
  2. The information needed to make payments and the process by which payments are made vary by financial institution, so be sure to pay attention to the on-screen instructions.

Note:
Those who cannot pay by credit card or China Pay and who are living overseas at the time of application should ask a person who lives in Japan to pay on their behalf using method A or B.
You are required to pay handling fee, 500 yen.

(c) Submission (via Postal Mail) of the Necessary Application Materials
  1. Submit (mail) the application form generated upon completion of the online application process along with all other necessary application materials within the application period. (Be sure to affix one of the address labels that were printed with the application form to the envelope.)
  2. The application is considered complete once all documents have been received by Hokkaido University. Please be aware that completion of the online application process alone does not constitute he completion of application procedures.
(d) Inquiries regarding Online Application Procedures

How to submit inquiries: By telephone or e-mail only

Technical Assistance Center
Tel (toll-free): 0120-708898
Tel (for those who are unable to reach the toll-free number): 03-5804-5515
E-mail: cvs-web*disc.co.jp
*Please use “@” in the place of “*” to send an e-mail.

(2) Application Materials and Examination Fee

General Selection

1.Admission application Use the prescribed form.
2.Examination admission coupon and examinee photo coupon Use the prescribed forms.
Fill in the required information and affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, no background, taken within three months of application) to the appropriate spot on each form. Write your name on the back of the photo.
3.Statement of purpose Use the prescribed form.
4.Certificate of graduation (expected graduation) Issued by the dean of your university (or faculty)
Not required of individuals who have completed (or expect to complete) a graduate school course in the Division of Health Sciences of the Hokkaido University Graduate School of Health Science.Individuals applying based on qualification (9), (10), or (11) must provide a copy of the results of their preliminary review of application qualifications.
5.Transcript Issued by the dean of your university (or faculty) and submitted in a sealed envelope
Not required of individuals who have completed (or expect to complete) a graduate school course in the Division of Health Sciences of the Hokkaido University Graduate School of Health Science.
(This may be omitted if it was already submitted as part of the preliminary review of application qualifications.)
6.Examination fee ¥30,000 (Japanese-goverment-funded international students are exempt from this fee.)
Make your payment using the attached payment slip (5-section payment slip for use at both post offices and banks) at your nearest post office or bank.
7.Submission form for the validated portion of the prescribed payment slip Fill in your name on the submission form and affix the validated portion of the payment slip (stamped by the post office or bank upon payment of the examination fee) to the designated section of the form.
8.Envelope in which your examination admission coupon is to be mailed Write your name, address, and postal code on the envelope provided and affix ¥82 worth of postage stamps to it to cover return mailing (cost of sending a standard-size envelope).
9.Contact information stickers Use the prescribed form.
Write your name, address, and postal code on the two designated stickers.
These will be used to send you documents related to enrollment and examination results.
10.Copy of residence card Foreign residents living in Japan should submit a copy of their Foreign Resident Information Verification Registration Certificate, indicating their visa status.
11.(Only for advanced public health nursing, Advanced public health nursing, advanced midwifery, and advanced practice nursing subject cluster applicants who possess a nurse’s license should submit a advanced midwifery, and advanced practice nursing subject cluster applicants)
Copy of nurse’s license or registration certificate
Advanced public health nursing, advanced midwifery, and advanced practice nursing subject cluster applicants who possess a nurse’s license should submit a copy of their license when applying. Alternatively, those who complete the national examination and expect to obtain a license should promptly submit a
copy of the registration certificate that the Ministry of Health, Labour and
Welfare issues.
Your admission may be canceled if you fail to submit a registration certificate or license.

Notes:

  1. Individuals who have been awarded a bachelor’s degree by the National Institution for Academic Degree and University Evaluation must attach a degree conferment certificate and a transcript of credits that were examined as part of the degree conferment review.

Special Selection for Adults

Adult applicants must submit the following documents in addition to those required of general selection applicants listed above.

12.Letter of approval for school attendance Use the prescribed form.
Filled out by your workplace supervisor
13.Certificate of employment period Document verifying your job title and period of employment (unspecified format)
(This may be omitted if it was already submitted as part of the preliminary review of application qualifications.)

Special Selection for International Students

International student applicants must prepare the following documents (1 through 10) and submit them within the application period.

1.Admission application Complete the online form and print out the application (includes items regarding your academic history) generated by the site on an A4-sized sheet of paper. Affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, taken within three months of application) to the appropriate spot on the form.
2.Examination admission coupon and examinee photo coupon After printing out the examinee photo coupon along with your application form from the online application site, affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, taken within three months of application) to the appropriate spot on the coupon. Be sure to write your name on the back of the photo.
3.Letter of recommendation Letter of recommendation from your workplace supervisor or a dean or professor at the last school you attended
4.Certificate of graduation (expected graduation) Issued by the dean of your university (in English or Japanese)
5.Transcript Issued by the dean of your university (in English or Japanese)
6.Statement of purpose Use the prescribed form (which can be downloaded form the online application site ):may not be handwritten
7.Examination fee ¥30,000 (Japanese-goverment-funded international students are exempt from this fee.)
Methods of paying the examination fee(a) The examination fee should be paid in accordance with the instructions provided on the payment screen shown after your online application has been submitted. Payment methods are shown below.

  1. Credit card (Visa, MasterCard, JCB, American Express, etc.)
  2. Pay-easy (bank ATM, Japan Post Bank ATM, and online banking), convenience store, Japan Net Bank, or Rakuten Bank payment
    (Be sure to note the various codes issued after you select your payment method and take them with you when making your payment.)
  3. Payments via the China Union Pay network ”China Pay”

Note: Those who cannot pay by credit card or China Pay and who live overseas at the time of application should ask a person living in Japan to pay on their behalf using method I or II.

(b) Please be aware that payments cannot be made via ordinary bank transfer or cash.

(c) The customer’s copy of the receipt or payment completion e-mail issued when the payment was made should be printed out and kept as the applicant’s proof of payment.

8.Document verifying language skills (English and Japanese) English: TOEFL or IELTS Official Score Report (original)
Japanese: Japanese-Language Proficiency Test Certificate of Result and Scores or, for students already enrolled in the university as research students, a certificate of completion of a Japanese-language course offered by the International Student Center
9.Letter of informal assent or letter of recommendation from a prospective professor Approximately one page of A4-sized paper (unspecified format; may not be handwritten)
(To be completed by the professor of one of the subjects in your preferred course who is likely to serve as your professor)
10.Other 1. Document verifying that you have funds to pay for your school and living expenses
2. Copy of passport or residence card

Where to Submit Application Materials

Kita 12, Nishi 5, Kita-ku, Sapporo, 060-0812
Academic Affairs Coordinator, Faculty of Health Sciences Administration Department, Medical Sciences Administration Office, Hokkaido University
Tel: 011-706-3318

Important Notes regarding Applications

  1. Incomplete applications may not be accepted. Be sure that there are no errors or omissions in your application.
  2. Application materials that have been received will not be returned and may not be revised.
  3. If any falsified information is found in the application materials, the applicant’s admission may be revoked.
  4. If the name on your certificate of graduation is different from your current name because, for example, your surname has changed, attach a certificate of family registry or other official document that verifies the change.
  5. If submitting your application by postal mail, use the envelope provided and send it by expedited registered mail. If delivering your application in person, insert all application materials in the envelope provided and submit everything together.
  6. Special accommodations may need to be made to enable physically handicapped applicants to take the entrance examination and attend university classes. Thus, physically handicapped applicants should contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department before the application period starts.
  7. If you wish to apply for the long-term study system described in section 10 on page 9, you must apply at the same time you submit your admission application.
  8. Examination fees already paid will not be refunded for any reason except as follows:I. If an individual paid the examination fee but did not submit an application or submitted an incomplete application that was not accepted by the schoolII. If the fee was accidentally paid twice

Note:
In either of the above-mentioned cases, contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department.
Please be aware that it will take some time before a refund can be issued.
Requests for refunds must be accompanied by either the validated portion of the prescribed payment slip stamped by the financial institution at the time the payment was made or the fund transfer certificate (certificate of payment, including processing fee), so be sure to keep these for your records.

Application Selection Method

Admission decisions will be made based on the exam results, interviews, and submitted application materials.
However, admission decisions on international student applicants under special selection will be made based on submitted application materials only.

Examination Schedule, Subjects, Etc.

(1) Academic skills exam date

August 22 (Wed.), 2018

(2) Examination Subjects, Times, and Locations (General Selection and Special Selection for Adults)

Exam Subject Exam Category Time Location
※1Foreign language (English)
【TOEFL-ITP】
Written 9:00 to 11:30 a.m. Hokkaido University Graduate School of Health Sciences
(Kita 12, Nishi 5, Kita-ku, Sapporo)
※2Specialized subjects Written 12:30 to 1:30p.m.
Interview Oral and Written 2:00 p.m.

*No dictionaries may be used.
**Specialized subjects differ in content depending on the desired course or subject cluster, as shown below.

Master’s Course of Health Sciences
(General Selection and Special Selection for Adults)
Master’s Course of Nursing
(General Selection and Special Selection for Adults)
Nursing Science Advanced Public health Nursing/ Advanced Midwifery/ Advanced Practice Nursing
Foreign language (English) 【TOEFL-ITP】
Specialized subjects (short essay)
Specialized subjects (Written examinations with questions from each subject cluster)
Interview

Announcement of Those Who Passed the Exam

September 21(Fri.), 2018, 10:00 a.m.(results will be posted online around 10:30 a.m.)

Results will be posted in the entrance hall of the Graduate School of Health Sciences and on the graduate school’s Web site (www.hs.hokudai.ac.jp). At the same time, results will be mailed to applicants individually. Information about whether an applicant has passed or failed the exam will not be provided over the phone.

Enrollment Procedures, Etc.

  1. Details regarding enrollment, such as procedures and dates, are provided in the notifications that are mailed to those who have been accepted.
  2. Tuition and Other Fees
    (a) Enrollment fee: ¥282,000
    (b) First-semester tuition: ¥267,900 (annual total: ¥535,800)

Notes:

  1. The above amounts are estimates. If these figures are revised at the time of admission or during enrollment, the new amount will apply as of the time of revision.
  2. Deferred payment of and reductions in enrollment fees and tuition are available. Details will be sent with the notifications of acceptance.

Preliminary Review of Application Qualifications

Individuals applying based on qualification (9), (10), or (11) must have the following application qualifications approved.

(1) Submission Period

June 20 (Wed.) through June 26 (Tue.), 2018, until 5:00 p.m.
Hours: 8:30 a.m. to 5:00 p.m., weekdays
(If you send your application by postal mail, be sure to use expedited registered mail. Applications must be received by the deadline indicated.)

(2) Application Materials

  1. Individuals applying based on qualification (9) or (10)
    1.Application form for the preliminary review of application qualifications Use the prescribed form.
    2.Transcript Issued by the dean (or equivalent personnel) of your current university (faculty) and submitted in a sealed envelope
    3.Verification of enrollment Issued by the dean (or equivalent personnel) of your current university (faculty) indicating the period of your enrollment
    4.Letter of recommendation Issued by the dean (or equivalent personnel) of your current university (faculty) and submitted in a sealed envelope
    5.Return envelope Envelope in which review results are to be mailed to the applicant:
    Provide a self-addressed stamped envelope (measuring 12 cm × 23.5 cm) with ¥362 in postage.
  2. Individuals applying based on qualification (11)
    1.Application form for the preliminary review of application qualifications Use the prescribed form.
    2.Transcript from the last school attended Issued by the head (or equivalent personnel) of your educational institution and submitted in a sealed envelope
    3.Certificate of graduation from the last school attended Issued by the head (or equivalent personnel) of your educational institution
    4.Certificate of employment period Individuals with practical experience in technical or specialized professions should submit a document prepared by the head (or equivalent personnel) of his/her organization indicating the duration of his/her experience and the nature of his/her work.
    5.Letter of self-recommendation Use the prescribed form. Attach copies of documents verifying your research history, practical experience, research findings, etc.
    6.Materials related to the highest level of education received Graduates of junior colleges, colleges of technology, specialized training colleges, or other types of schools should provide materials verifying their schools’ admission qualifications, graduation requirements (enrollment period, class subjects, and number of credits), syllabi of courses required for graduation (including information on course content), etc.
    7.Return envelope Envelope in which review results are to be mailed to the applicant:
    Provide a self-addressed stamped envelope (measuring 12 cm × 23.5 cm) with ¥362 in postage.

Notes:

  1. Items (2) and (3) should be from educational institutions at the high school level or higher.
  2. Items (2), (3), and (6) are not required of graduates of the Hokkaido University College of Medical Technology.

(3) Submission Instructions and Where to Mail Applications

(a) Mark the front of the envelope “Application Form for the Preliminary Review of Application Qualifications for the Master’s Course of the Graduate School of Health Sciences Enclosed” in red ink.

(b) Mail your application to the following address:
Kita 12, Nishi 5, Kita-ku, Sapporo, 060-0812
Academic Affairs Coordinator, Faculty of Health Sciences Administration Department, Medical Sciences Administration Office, Hokkaido University

(4) Review Method

Reviewers will examine the documents submitted by each applicant, noting the number of credits and grades earned, the nature of the applicant’s research and practical experience, and so forth. If deemed necessary, the applicant may be asked to provide other documents in addition to those listed above.

(5) Notification of Results

Review results will be mailed out to applicants on July 6 (Fri.), 2018.

Long-Term Study System

This system is available to students who want to conduct their studies systematically over a period of time (up to four years) that is longer than the standard course term (two years for a master’s course) due to employment or other circumstances (including responsibilities related to the care of elderly or disabled family members or the raising of children). Approval for long-term study will be made following a review of the student’s situation.

Those wishing to apply for the long-term study system must apply at the same time they submit their admission applications and should therefore make plans to do so in advance.
For details, contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department.

Handling of Personal Information

Names, gender, birth dates, addresses, and other personal information provided to Hokkaido University on admission applications or other documents submitted during application procedures will be used solely for enrollee selection (application processing and the screening process), the announcement of exam results, enrollment procedures (notification of necessary expenses at the time of enrollment, mailing of documents, and communication after enrollment), student registration, and academic records. All personal information shall be appropriately managed and will not be used for anything other than its intended purpose.

However, of the personal information listed above, only the names and addresses of applicants will be used to facilitate communication with students from the Hokkaido University Frontier Foundation and two other organizations related to Hokkaido University—the Hokkaido University Athletic Union and Hokkaido University Clark Memorial Foundation—and to provide students with information on events organized by students of the graduate school.

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