Faculty of Health Sciences/Graduate School of Health Sciences/Department of Health Sciences, School of Medicine, Hokkaido University

Doctoral Course Application Guidelines

Doctoral Course Application Guidelines

Doctoral Course Application Guidelines (PDF)

Doctoral Course Application Guidelines

Division and Openings

  • Division of Health Sciences:
    10 students in total for the Doctoral Course of Health Sciences and the Doctoral Course of Nursing
  1. The 10 spaces available include those for adult applicants and international students.
  2. Before applying, the applicant should consult with an instructor in his/her preferred field of research (see pages 10 and 13) regarding his/her research topic.

Course and Subject Clusters (Fields)

Division Course Subject Cluster
(Field of Education and Research)
Division of Health Sciences Doctoral Course of Health Sciences Advanced Medical Sciences
Comprehensive Health Sciences
Doctoral Course of Nursing Nursing Sciences

Application Qualifications

General Selection

  1. Individuals who have been awarded a master’s degree or professional degree (the term “professional degree” when used hereinafter shall refer to the professional degree prescribed in Article 5-2 of the
    Degree Regulations [Ordinance of the Ministry of Education, Science and Culture No. 9 of 1953]
    pursuant to stipulations in Article 104, Clause 1, of the School Education Act); this includes those who expect to be awarded such a degree prior to enrolling in graduate school.
  2. Individuals who have completed a course at the United Nations University and have been awarded a degree equivalent to a master’s degree (This includes those who expect to be awarded such a degree prior to enrolling in graduate school.)
  3. Individuals who have been awarded a degree equivalent to a master’s degree or professional degree from a foreign university (This includes those who expect to be awarded such a degree prior to enrolling in graduate school.)
  4. Individuals who have been awarded a degree equivalent to a master’s degree or professional degree by taking a correspondence course in Japan offered by a foreign school (This includes those who expect to be awarded such a degree prior to enrolling in graduate school.)
  5. Individuals who have completed a foreign university’s graduate school coursework at an educational institution in Japan and have been awarded a degree equivalent to a master’s degree or professional degree. The institution needs to be positioned within the school education system of that foreign country as an educational body with a graduate school course and is required to be designated by the Japanese minister of education, culture, sports, science and technology. (This includes those who expect to be awarded such a degree prior to enrolling in graduate school.)
  6. Individuals who have completed their formal education by taking a correspondence course through a non-Japanese university, an educational institution which received the designation by (5), or the United Nations University, who have passed an examination or a screening equivalent to the regulations by Article 16.2 in Standards for the Establishment of Graduate Schools, and who are recognized to have an academic ability equivalent to Master’s degree holders by the Graduate School, or who will obtain it by March 31, 2019(herein after referred to as “individuals from a foreign university who have been passed a Qualifying Examination”).
  7. Individuals designated by the minister of education, culture, sports, science and technology (1989 Notice No. 118, Ministry of Education, Science and Culture)(a) Those who have graduated from a university; have worked for two years or longer at a university, research institution, etc.; and are recognized by the Hokkaido University Graduate School of Health Sciences as possessing equivalent or greater academic capabilities as those of a person who has a master’s degree based on its research findings, etc.(b) Those who have completed 16 years of school education in a foreign country or 16 years of school education of a foreign country by taking a correspondence course in Japan offered by a school of that foreign country; have worked for two years or longer at a university, research institution, etc.; and are recognized by the Hokkaido University Graduate School of Health Sciences as possessing equivalent or greater academic capabilities as those of a person who has a master’s degree based on its research findings, etc.
  8. Individuals who are recognized by this graduate school as possessing the equivalent or greater academic skill as that of a person who has a master’s degree or professional degree based on an individualized admission qualification investigation and who will be 24 years of age as of March 31, 2019**This qualification applies to those who do not have the qualifications of a university graduate, such as graduates of a college of technology, junior college, specialized training college, or other types of schools as well as graduates of Japanese branch schools of foreign universities or foreign schools.

*Preliminary review of application qualifications
For those applying under application qualification (7) or (8), a preliminary review of application qualifications will be conducted before they apply. See section 9, “Preliminary Review of Application Qualifications,” on page 8.

Special Selection for Adults

Individuals who meet one of the application qualifications above for general selection; who have specialized and practical experience at a medical facility, health care facility, welfare facility, research institution, educational institution, government agency, private company, or an equivalent organization at the time of application; and who will continue to work there after admission Adults who are admitted through this selection process can use the systems identified as “exceptions to educational methods” in Article 14 of the Standards for the Establishment of Graduate Schools, which are designed to make it easier for working adults to pursue a graduate school education.

Reference:
Article 14 of the Standards for the Establishment of Graduate Schools (excerpt from the Ordinance of the Ministry of Education, Science and Culture No. 28 of 1974)
Article 14: In a graduate school program, those with special educational needs may, if deemed necessary, be offered classes, research guidance, or other appropriate educational services at night, during specified hours/periods, or at other suitable times.

Special Selection for International Students

Individuals must meet one of the application qualifications ([3] through [6] or [7](b) or [8]) above.

  • Those hoping to receive a Japanese government grant (a scholarship of the Ministry of Education, Culture, Sports, Science and Technology [MEXT]): If an applicant’s Japanese government (MEXT) scholarship application requires that he/she provide a letter of acceptance, the applicant must directly ask a professor in his/her preferred field of research for acceptance and, upon receiving that professor’s informal approval, must ask that professor to complete a letter of acceptance.
  • Those planning to fund their education privately:
    The applicant must obtain a letter of recommendation from his/her accepting professor in his/her preferred field of research.

Application Procedures

(1) Application Period

July 9 (Mon.) through 13 (Fri.), 2018, until 5:00 p.m.
Hours: 8:30 a.m. to 5:00 p.m., weekdays

(If you send your application by postal mail, be sure to use expedited registered mail. Applications must be received by the deadline indicated.)

Application Method for the Special Selection for International Students

(a) Online Application
  1. Visit the online application, Web site of Hokkaido University’s.Notes:
    1. Review the instructions and notes before proceeding.2. The online application process requires a printer for printing out the necessary forms and an e-mail address to which the application and examination fee payment confirmation messages can be sent. Be sure to have a printer and e-mail address ready in advance (cell phone e-mail addresses are not valid).
  2. Follow the on-screen instructions to select and enter the necessary information.
  3. When you finish entering all of the necessary information, an application completion confirmation message will be sent to your registered e-mail address.
(b) Examination Fee Payment

(Japanese-government-funded international students are exempt from this fee.)

  1. Make your payment in accordance with the instructions on the payment procedures screen shown after you complete the online application process.
    Use one of the following two methods to make your payment.A. Payment by credit card
    Enter your credit card number, expiration date, cardholder’s name, and security code.B. Pay-easy (bank ATM, Japan Post Bank ATM, and online banking), convenience store, Japan Net Bank, or Rakuten Bank payment[Pay-easy]
    Make a note of the payment code, application number, and confirmation number issued after you select your preferred payment institution, and take that information with you when you make your payment at a Pay-easy-compatible ATM.[Convenience store]
    Make a note of the application number and confirmation number or payment number issued after you select your preferred payment institution, and take that information with you when you make your payment at a convenience store. (Payments can be made at Lawson, Family Mart, Circle K Sunkus, Ministop, and Daily Yamazaki.)[Japan Net Bank or Rakuten Bank]
    Follow the instructions shown on the screen.C. Payments via the China Union Pay network ”China Pay”
    Pay by inputting your account number, expiration date, password, and other information required, using the respective bank’s payment screens.
  2. The information needed to make payments and the process by which payments are made vary by financial institution, so be sure to pay attention to the on-screen instructions.

Note:
Those who cannot pay by credit card or China Pay and who are living overseas at the time of application should ask a person who lives in Japan to pay on their behalf using method A or B. You are required to pay handling fee, 500 yen.

(c) Submission (via Postal Mail) of the Necessary Application Materials
  1. Submit (mail) the application form generated upon completion of the online application process along with all other necessary application materials within the application period. (Be sure to affix one of the address labels that were printed with the application form to the envelope.)
  2. The application is considered complete once all documents have been received by Hokkaido University. Please be aware that completion of the online application process alone does not constitute he completion of application procedures.
(d) Inquiries regarding Online Application Procedures

How to submit inquiries: By telephone or e-mail only

Technical Assistance Center
Tel (toll-free): 0120-708898
Tel (for those who are unable to reach the toll-free number): 03-5804-5515
E-mail: cvs-web*disc.co.jp
*Please use “@” in the place of “*” to send an e-mail.

(2)Application Materials and Examination Fee

General Selection

1.Admission application Use the prescribed form.
2.Examination admission coupon and examinee photo coupon Use the prescribed forms.
Fill in the required information and affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, no background, taken within three months of application) to the appropriate spot on each form. Write your name on the back of the photo.
3.Statement of purpose Use the prescribed form.
4.Transcript Issued by the dean of your graduate school
Not required of individuals who have completed (or expect to complete) a graduate school course in the Division of Health Sciences of the Hokkaido University Graduate School of Health Sciences
5.Certificate of completion (expected completion) Not required of individuals who have completed (or expect to complete) a graduate school course in the Division of Health Sciences of the Hokkaido University Graduate School of Health Sciences or who are applying under application qualification (7) or (8)
6.Document verifying language skills (English) English (TOEFL-iBT Official Score Report)
Only accept TOEFL-iBT scores. Only those results from examinations taken within two years period of the entrance exam will be valid.Not required of individual who have entered Hokkaido University Graduate School of Health Sciences after 2014
7.Summary of master’s thesis, etc. (including research findings on a specific topic) Those who have been awarded master’s degrees should provide abstracts (approximately two pages of A4-sized paper) of their master’s theses (or the equivalent). Those who are in the process of completing their master’s degrees should provide abstracts (approximately two pages of A4-sized paper) of their research findings thus far related to the topics of their
master’s theses (or the equivalent). Individuals applying under application qualification (7) or (8) should provide copies of the results of their preliminary review of application qualifications.
8.Research results Use the prescribed form (which can be downloaded from the online application site)
List of published academic articles, including presentations at academic conferences; papers or presentations scheduled for publication or presentation may also be included
Photo of the essay or preliminary draft (taken within the past five years)Note: If applicable Documentation verifying your presentation at an academic conference (such as a printed program)Note: If applicable Documentation verifying your receipt of an award (copy of the award certificate, article naming you as the award recipient)
9.Examination fee ¥30,000 (Japanese-government-funded international students and students continuing into this doctoral course from a master’s course of Hokkaido University [any graduate school] are exempt from this fee.)
Make your payment using the attached payment slip (5-section payment slip for use at both post offices and banks) at your nearest post office or bank.
10.Submission form for the validated portion Fill in your name on the submission form and affix the validated portion of the payment slip (stamped by the post office or bank upon payment of the of the prescribed payment slip Fill in your name on the submission form and affix the validated portion of the payment slip (stamped by the post office or bank upon payment of the examination fee) to the designated section of the form.
11.Envelope in which your examination admission coupon is to be mailed Write your name, address, and postal code on the envelope provided and affix ¥82 worth of postage stamps to it to cover return mailing (cost of sending a standard-size envelope).
12.Contact information stickers Use the prescribed form.
Write your name, address, and postal code on the two designated stickers. (These will be used to send you documents related to enrollment and examination results.)
13.Copy of residence card Foreign residents living in Japan should submit a certificate indicating their visa status.

Special Selection for Adults

Adult applicants must submit the following documents in addition to those required of general selection applicants listed above.

14.Letter of approval for school attendance Use the prescribed form.
Filled out by your workplace supervisor
15.Certificate of employment period Document verifying your job title and period of employment (unspecified format)
(This may be omitted if it was already submitted as part of the preliminary review of application qualifications.)

Special Selection for International Students

International student applicants must prepare the following documents and submit them within the application period.

1.Admission application Complete the online form and print out the application (includes items regarding your academic history) generated by the site on an A4-sized sheet of paper. Affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, taken within three months of application) to the appropriate spot on the form.
2.Examination admission coupon and examinee photo coupon After printing out the examinee photo coupon along with your application form from the online application site, affix a photo of yourself (4 cm high × 3 cm wide, upper body, facing front, no hats, taken within three months of application) to the appropriate spot on the coupon. Be sure to write your name on the back of the photo.
3.Letter of recommendation Letter of recommendation from your workplace supervisor or a dean or professor at the last school you attended
4.Certificate of completion (expected completion) Issued by the dean of your graduate school (in English or Japanese)
5.Transcript Issued by the dean of your graduate school (in English or Japanese)
6.Statement of purpose Approximately two pages of A4-sized paper (unspecified format; may not be handwritten)
7.Document verifying language skills (English and Japanese) English: TOEFL or IELTS Official Score Report (original) Not required of individual who have entered Hokkaido University Graduate School of Health Sciences after 2014
Japanese: Score sheet of the Examination for Japanese University Admission for International Students (EJU) or equivalent exam or a certificate of enrollment or completion of a Japanese-language course offered by the Hokkaido University International Student Center or other institution
8.Letter of informal assent or letter of recommendation from a prospective professor Approximately one page of A4-sized paper (unspecified format; may not be handwritten)
(To be completed by the professor of one of the subjects in your preferred course who is likely to serve as your professor.)
9.Research results Use the prescribed form (which can be downloaded from the online application site)
List of published academic articles, including presentations at academic meetings; papers or presentations scheduled for publication or presentation may also be included
Photo of the essay or preliminary draft (taken within the past five years)Note: If applicable Documentation confirming your presentation at an academic conference
(such as a printed program)Note: If applicable Documentation verifying your receipt of an award (copy of the award certificate, article naming you as the award recipient)
10.Examination fee ¥30,000 (Japanese-government-funded international students and students continuing into doctoral course from a master’s course of Hokkaido University[and graduate school] are exempt from this fee.)
Methods of paying the examination fee(a) The examination fee should be paid in accordance with the instructions provided on the payment screen shown after your online application has been submitted. Payment methods are shown below.

  1. Credit card (Visa, MasterCard, JCB, American Express, etc.)
  2. Pay-easy (bank ATM, Japan Post Bank ATM, and online banking), convenience store, Japan Net Bank, or Rakuten Bank payment
    (Be sure to note the various codes issued after you select your payment method and take them with you when making your payment.)
  3. Payments via the China Union Pay network ”China Pay”

Note: Those who cannot pay by credit card or China Pay and who live overseas at the time of application should ask a person living in Japan to pay on their behalf using method I or II.

(b) Please be aware that payments cannot be made via ordinary bank transfer or cash.

(c) The customer’s copy of the receipt or payment completion e-mail issued when the payment was made should be printed out and kept as the applicant’s proof of payment.

11.Other ・Document verifying that you have funds to pay for your school and living expenses
・Copy of passport or residence card
12.Confirmation letter equivalent to Qualifying Examination Only an applicable person of application qualification 6 submits it
(a) Confirmation letter equivalent to Qualifying Examination
(b) Document about the pass standard of the examination concerned

Where to Submit Application Materials

Kita 12, Nishi 5, Kita-ku, Sapporo, 060-0812
Academic Affairs Coordinator, Faculty of Health Sciences Administration Department, Medical Sciences Administration Office, Hokkaido University
Tel: 011-706-3318

Important Notes regarding Applications

  1. Incomplete applications may not be accepted. Be sure that there are no errors or omissions in your application.
  2. Application materials that have been received will not be returned and may not be revised.
  3. If any falsified information is found in the application materials, the applicant’s admission may be revoked.
  4. If the name on your certificate of graduation is different from your current name because, for example, your surname has changed, attach a certificate of family registry or other official document that verifies the change.
  5. If submitting your application by postal mail, use the envelope provided and send it by expedited registered mail. If delivering your application in person, insert all application materials in the envelope provided and submit everything together.
  6. Special accommodations may need to be made to enable physically handicapped applicants to take the entrance examination and attend university classes. Thus, physically handicapped applicants should contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department before the application period starts.
  7. If you wish to apply for the long-term study system described in section 10 on page 8, you must apply at the same time you submit your admission application.
  8. Examination fees already paid will not be refunded for any reason except as follows:I. If an individual paid the examination fee but did not submit an application or submitted an incomplete application that was not accepted by the schoolII. If the fee was accidentally paid twice

Note:
In either of the above-mentioned cases, contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department.
Please be aware that it will take some time before a refund can be issued.
Requests for refunds must be accompanied by either the validated portion of the prescribed payment slip stamped by the financial institution at the time the payment was made or the fund transfer certificate (certificate of payment, including processing fee), so be sure to keep these for your records.

Application Selection Method

Admission decisions will be made based on the exam results, interviews, and submitted application materials.
However, admission decisions on international student applicants under special selection will be made based on submitted application materials only.

Applicants who have entered Hokkaido University Graduate School of Health Sciences after 2014 are not required submit the document verifying English skills.

Examination Schedule, Subjects, Etc.

(1) Academic skills exam date

August 22 (Wed.), 2018

(2) Examination Subjects, Times, and Locations

Exam Subject Exam Category Time Location
Interview Oral 10:00 a.m.~ Hokkaido University Graduate School of Health Sciences
(Kita 12, Nishi 5, Sapporo)
Doctoral Course of Health Sciences
(General Selection and Special Selection for Adults)
Doctoral Course of Nursing
(General Selection and Special Selection for Adults)
Interview

Announcement of Those Who Passed the Exam

September 21 (Fri.), 2018, 10:00 a.m. (results will be posted online around 10:30 a.m.)

Results will be posted in the entrance hall of the Graduate School of Health Sciences and on the graduate school’s Web site (www.hs.hokudai.ac.jp). At the same time, results will be mailed to applicants individually.
Information about whether an applicant has passed or failed the exam will not be provided over the phone.

Enrollment Procedures, Etc.

  1. Details regarding enrollment, such as procedures and dates, are provided in the notifications that are mailed to those who have been accepted.
  2. Tuition and Other Fees(a) Enrollment fee: ¥282,000 Japanese-government-funded international students and students continuing into this doctoral course from a master’s course of Hokkaido University (any graduate school) are exempt from this fee.(b) First-semester tuition: ¥267,900 (annual total: ¥535,800)

Notes:

  1. The above amounts are estimates. If these figures are revised at the time of admission or during enrollment, the new amount will apply as of the time of revision.
  2. Deferred payment of and reductions in enrollment fees and tuition are available. Details will be sent with the notifications of acceptance.

Preliminary Review of Application Qualifications

Individuals applying based on qualification (7) or (8) must have the following application qualifications approved.

(1) Submission Period

June 20(Wed.) through June 26 (Tue.), 2018
Hours: 8:30 a.m. to 5:00 p.m., weekdays
(If you send your application by postal mail, be sure to use expedited registered mail. Applications must be received by the deadline indicated.)

(2) Application Materials

  1. Individuals applying based on qualification (7)
    1.Application form for the preliminary review of application qualifications Use the prescribed form.
    2.Materials related to the highest level of education received Certificate of graduation (completion) and transcript (submitted in a sealed envelope)
    3.Certificate of employment period Issued by your workplace supervisor
    If issued by a private company or other similar organization, it should indicate the period you spent working in a research lab.
    4.Letter of recommendation Issued by your current workplace supervisor or research supervisor (submitted in a sealed envelope)
    5.Research history List of research findings (academic conference reports, academic essays, research institution annual reports, etc.)
    Attach copies of academic essays.
    6.Return envelope Envelope in which review results are to be mailed to the applicant:
    Provide a self-addressed stamped envelope (measuring 12 cm × 23.5 cm) with ¥362 in postage.
  2. Individuals applying based on qualification (8)
    1.Application form for the preliminary review of application qualifications Use the prescribed form.
    2.Materials related to the highest level of education received Certificate of graduation (completion) and transcript (submitted in a sealed envelope)
    3.Certificate of employment period Issued by your workplace supervisor
    Individuals with practical experience in technical or specialized professions should submit a document indicating the duration of his/her experience and the nature of his/her work.
    4.Letter of self-recommendation Use the prescribed form.
    5.Research history List of research findings (academic conference reports, academic articles, etc.)
    Attach copies of academic essays.
    6.Return envelope Envelope in which review results are to be mailed to the applicant:
    Provide a self-addressed stamped envelope (measuring 12 cm × 23.5 cm) with ¥362 in postage.

Note:
Item (2) is not required of graduates of the Hokkaido University College of Medical
Technology or the Department of Health Sciences of the Hokkaido University School of Medicine.

(3) Submission Instructions and Where to Mail Applications

(a) Mark the front of the envelope “Application Form for the Preliminary Review of Application
Qualification for the Doctoral Course of the Graduate School of Health Sciences Enclosed” in red ink.

(b) Mail your application to the following address:
Kita 12, Nishi 5, Kita-ku, Sapporo, 060-0812
Academic Affairs Coordinator, Faculty of Health Sciences Administration Department, Medical Sciences Administration Office, Hokkaido University

(4) Review Method

Reviewers will examine the documents submitted by each applicant, noting the number of credits and grades earned, the nature of the applicant’s research and practical experience, and so forth. If deemed necessary, the applicant may be asked to provide other documents in addition to those listed above.

(5) Notification of Results

Review results will be mailed out to applicants on July 6 (Fri.), 2018.

Long-Term Study System

This system is available to students who want to conduct their studies systematically over a period of time (up to four years) that is longer than the standard course term (two years for a master’s course) due to employment or other circumstances (including responsibilities related to the care of elderly or disabled family members or the raising of children). Approval for long-term study will be made following a review of the student’s situation.

Those wishing to apply for the long-term study system must apply at the same time they submit their admission applications and should therefore make plans to do so in advance.
For details, contact the academic affairs coordinator of the Faculty of Health Sciences Administration Department.

Handling of Personal Information

Names, gender, birth dates, addresses, and other personal information provided to Hokkaido University on admission applications or other documents submitted during application procedures will be used solely for enrollee selection (application processing and the screening process), the announcement of exam results, enrollment procedures (notification of necessary expenses at the time of enrollment, mailing of documents, and communication after enrollment), student registration, and academic records. All personal information shall be appropriately managed and will not be used for anything other than its intended purpose.

However, of the personal information listed above, only the names and addresses of applicants will be used to facilitate communication with students from the Hokkaido University Frontier Foundation and two other organizations related to Hokkaido University—the Hokkaido University Athletic Union and Hokkaido University Clark Memorial Foundation—and to provide students with information on events organized by students of the graduate school.

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